[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"job-as-one-ministries-uganda-company-limited-community-finance-administrative-officer-EtwjOS":3},{"id":4,"title":5,"departement":6,"description":7,"createdAt":8,"updatedAt":9,"publishedAt":10,"closedAt":11,"company":12,"domains":6,"status":24,"slug":25,"uniqueCode":26,"ogImage":27,"questionnaire":6,"displayScoreForJobseeker":28,"workModel":6,"jobTypes":29,"experiencesLevels":31,"hardFilters":33,"minSalary":6,"maxSalary":6,"address":37,"currency":39,"isExternal":28,"externalLink":40,"externalPlatform":41},"6a83f1a6d4a5e8db91fde6bd","Community Finance & Administrative Officer",null,"\u003Cp>\u003Cb>1.Expense Requisition & Procurement\u003C/b>\u003C/p> \u003Cp>\u003Cb>\u003Cbr />\u003C/b>\u003C/p> \u003Cp>• Prepare the community’s monthly expense requisition form, categorised accurately by payment type:\u003C/p> \u003Cp>Supplier-Based items (non-perishables, stationery, drugs, farm inputs, equipment, repairs), Fuel, Internal\u003C/p> \u003Cp>B2B transfers, Perishable Items for petty cash, and Stipends & Allowances — ensuring every item is\u003C/p> \u003Cp>correctly classified before submission.\u003C/p> \u003Cp>• Submit the completed and Community Manager-approved requisition form to the Central Office by the\u003C/p> \u003Cp>15th of the preceding month without exception, providing sufficient quantities, specifications, and\u003C/p> \u003Cp>preferred vendor information for each item to enable Central Office procurement.\u003C/p> \u003Cp>• Liaise with the Central Office on the status of approved requisitions; confirm expected delivery dates,\u003C/p> \u003Cp>communicate any urgent community needs through the approved channel, and ensure the community is\u003C/p> \u003Cp>prepared to receive all inbound deliveries.\u003C/p> \u003Cp>• Following liaison with the Central Office, communicate the approved budget to the relevant entity\u003C/p> \u003Cp>managers, and promptly inform them of any changes made to the requisition — including items added,\u003C/p> \u003Cp>removed, adjusted in quantity, or declined — so that managers are always working from the correct,\u003C/p> \u003Cp>approved figures.\u003C/p> \u003Cp>• Inspect all goods delivered to the community against the original purchase order and delivery note;\u003C/p> \u003Cp>confirm quantities and quality are correct, sign the delivery note, and report any discrepancies to the\u003C/p> \u003Cp>Central Office in writing within 24 hours of receipt.\u003C/p> \u003Cp>• Record the receipt of all delivered goods in the community’s books of accounts immediately upon arrival;\u003C/p> \u003Cp>ensure no item is received or used without a corresponding entry in the books with the delivery note\u003C/p> \u003Cp>reference, date, description, and value.\u003C/p> \u003Cp>• Ensure no community-level purchases of supplier-based items, fuel, or any item outside the approved\u003C/p> \u003Cp>petty cash categories are made using petty cash under any circumstances; in a genuine emergency,\u003C/p> \u003Cp>obtain prior verbal approval from the Central Office and document the transaction fully within 24 hours.\u003C/p> \u003Cp>• Ensure all cash expense withdrawals for the community are completed by the 28th of each month; bank\u003C/p> \u003Cp>any unspent cash expense funds back to the community account before the new month begins and retain\u003C/p> \u003Cp>the deposit receipt as evidence.\u003C/p> \u003Cp>\u003Cb>\u003Cbr />\u003C/b>\u003C/p> \u003Cp>\u003Cb>2.Vendor Management\u003C/b>\u003C/p> \u003Cp>• Identify and search for suitable vendors/suppliers for the community, gathering the necessary\u003C/p> \u003Cp>documentation and information to assess their suitability for inclusion in the approved vendor pool.\u003C/p> \u003Cp>• Seek and secure formal approval from the Operations Manager/Central Office before any vendor is added\u003C/p> \u003Cp>to the community’s approved vendor pool; no vendor may be engaged for community supply without this\u003C/p> \u003Cp>prior approval.\u003C/p> \u003Cp>• Prepare and sign vendor agreements for every approved vendor, clearly documenting agreed terms of\u003C/p> \u003Cp>supply, pricing, and delivery expectations, and keep all signed agreements and vendor documents\u003C/p> \u003Cp>(registration details, contacts, and related records) securely on file.\u003C/p> \u003Cp>• Monitor and follow up with vendors to ensure goods and services are supplied on time and as agreed;\u003C/p> \u003Cp>escalate delays or non-performance to the Operations Manager promptly.\u003C/p> \u003Cp>• Request an invoice from the vendor for every supply made, verify it against the delivery note and purchase\u003C/p> \u003Cp>order, and send all vendor invoices to the Central Finance Office promptly and in the required format.\u003C/p> \u003Cp>\u003Cb>\u003Cbr />\u003C/b>\u003C/p> \u003Cp>\u003Cb>3.Stock Management\u003C/b>\u003C/p> \u003Cp>• Conduct a weekly stock count of all clinic stock, including pharmacy and laboratory stock and any other\u003C/p> \u003Cp>stock held at the clinic, reconciling physical counts against stock records.\u003C/p> \u003Cp>• Conduct a weekly stock count of school-held stock, including uniforms, the food store, and any other\u003C/p> \u003Cp>school inventory, reconciling physical counts against stock records.\u003C/p> \u003Cp>• Conduct a monthly stock take of all community equipment across entities, maintaining an accurate and\u003C/p> \u003Cp>up-to-date equipment record.\u003C/p> \u003Cp>• Report any stock variations identified during counts to the Operations Manager/Central Office\u003C/p> \u003Cp>immediately, including the item, the variance, and the likely cause.\u003C/p> \u003Cp>• Proactively protect against stock-outs by monitoring consumption trends across community entities and\u003C/p> \u003Cp>forecasting upcoming stock needs.\u003C/p> \u003Cp>• Send stock requisitions to the Central Office ahead of anticipated stock-outs, allowing sufficient lead time\u003C/p> \u003Cp>for procurement and delivery so that no entity runs short of essential stock.\u003C/p> \u003Cp>\u003Cb>\u003Cbr />\u003C/b>\u003C/p> \u003Cp>\u003Cb>4.Petty Cash Management & Reconciliation\u003C/b>\u003C/p> \u003Cp>• Receive the approved petty cash float from the Community Manager and maintain it securely; disburse\u003C/p> \u003Cp>funds to entity managers strictly within the approved categories — short shelf-life foodstuffs (tomatoes,\u003C/p> \u003Cp>onions, vegetables, meat, fish, milk, eggs, charcoal, bread where applicable), staff stipends and\u003C/p> \u003Cp>allowances, airtime, internet, and TV subscription only. No other categories are permitted.\u003C/p> \u003Cp>• Maintain petty cash within the entity-specific approved limit at all times: Schools UGX 2,000,000; Clinics\u003C/p> \u003Cp>UGX 1,000,000; Businesses UGX 1,000,000; Farms UGX 300,000. Never disburse funds that would cause\u003C/p> \u003Cp>the float to exceed the approved limit.\u003C/p> \u003Cp>• Issue and co-sign a petty cash voucher for every single disbursement, with the entity manager as the\u003C/p> \u003Cp>second signatory; ensure both parties verify the amount matches before any cash changes hands. No\u003C/p> \u003Cp>disbursement is made without a completed, dual-signed voucher specifying the item, amount, vendor, and\u003C/p> \u003Cp>category.\u003C/p> \u003Cp>• Update the daily petty cash ledger and Petty cash for every disbursement made; ensure every transaction\u003C/p> \u003Cp>is recorded on the day it occurs with the date, voucher number, amount, vendor name, category, and\u003C/p> \u003Cp>receipt number — no entry is ever left to the following day.\u003C/p> \u003Cp>• Perform the daily petty cash reconciliation before close of business: total all vouchers and receipts for the\u003C/p> \u003Cp>day, count physical cash in the petty cash box alongside the entity manager, and confirm that opening float\u003C/p> \u003Cp>minus total disbursements equals physical cash remaining. If the reconciliation balances, sign off; if it does\u003C/p> \u003Cp>not, document the discrepancy amount and reason before submitting.\u003C/p> \u003Cp>• Submit the full daily petty cash reconciliation, including all original receipts attached in sequence, to the\u003C/p> \u003Cp>Central Office; do not request replenishment of the float until the previous float has been fully accounted\u003C/p> \u003Cp>for with receipts and the reconciliation has been reviewed and approved by the Finance Officer at Central\u003C/p> \u003Cp>Office.\u003C/p> \u003Cp>• Bank any unspent petty cash back to the community account before the end of the month; retain the bank\u003C/p> \u003Cp>deposit receipt and include it with the monthly reconciliation submission to Central Office.\u003C/p> \u003Cp>\u003Cb>\u003Cbr />\u003C/b>\u003C/p> \u003Cp>\u003Cb>5.Revenue Collection & Reporting\u003C/b>\u003C/p> \u003Cp>• Ensure all revenue collected by the community’s entities follows the correct collection method without\u003C/p> \u003Cp>exception: all school fees and charges are collected exclusively through SurePay — no cash is accepted at\u003C/p> \u003Cp>schools under any circumstances; clinics, businesses, and farms may collect cash but must deposit all\u003C/p> \u003Cp>cash revenue into the designated account within 24 hours of collection.\u003C/p> \u003Cp>• Ensure that a pre-numbered receipt is given to every client for every transaction immediately at the point\u003C/p> \u003Cp>of payment, whether digital or cash; the receipt must show the date, payer name, amount, payment\u003C/p> \u003Cp>method and reference number, purpose, and entity name. No transaction occurs without a receipt being\u003C/p> \u003Cp>issued.\u003C/p> \u003Cp>• Ensure the daily revenue log and update the Revenue Journal and Petty cash on the day of every\u003C/p> \u003Cp>transaction; record the payment method, payer name, amount, reference number, purpose, and entity\u003C/p> \u003Cp>name for every entry.\u003C/p> \u003Cp>• Ensure revenue cash is kept in a dedicated, secure revenue cash box that is never mixed with the petty\u003C/p> \u003Cp>cash float and never used to fund any expense before being banked; revenue and petty cash are strictly\u003C/p> \u003Cp>separate at all times.\u003C/p> \u003Cp>• For all cash revenue: prepare the daily bank deposit slip, co-sign it with the entity manager confirming the\u003C/p> \u003Cp>cash amount matches the daily revenue log and receipts issued, and deposit all cash revenue into the\u003C/p> \u003Cp>correct designated account — either the AsOne revenue account or the Healing Grace Medical Centre\u003C/p> \u003Cp>revenue account for clinics — within 24 hours of collection. The deposit slip must clearly specify the entity\u003C/p> \u003Cp>name (e.g. “Nameyamba Bakery Revenue”, “Healing Grace Clinic Revenue”).\u003C/p> \u003Cp>• Submit the bank deposit receipt and the signed daily cash revenue reconciliation to the Central Office\u003C/p> \u003Cp>within 24 hours of each deposit; update the Petty cash with the deposit reference immediately upon return\u003C/p> \u003Cp>from the bank.\u003C/p> \u003Cp>• Reconcile daily: confirm that the digital platform statement (SurePay, MoMo Pay, or Airtel Pay) matches the\u003C/p> \u003Cp>revenue log entries, the receipts issued, and the books of accounts entries; sign the daily reconciliation\u003C/p> \u003Cp>before end of business and submit the photo or scan to the Central Office.\u003C/p> \u003Cp>• Compile and submit the daily revenue report to the Central Office always at 11:00 AM, including: digital\u003C/p> \u003Cp>revenue collected (with platform statement screenshots), cash revenue collected and deposited (with\u003C/p> \u003Cp>deposit receipts and entity identification), petty cash disbursements and remaining balance, any\u003C/p> \u003Cp>outstanding items, and a summary of books of accounts entries for the week.\u003C/p> \u003Cp>\u003Cb>\u003Cbr />\u003C/b>\u003C/p> \u003Cp>\u003Cb>6.Books of Accounts & Compliance\u003C/b>\u003C/p> \u003Cp>• Maintain the community’s full books of accounts including the Petty cash, Revenue Journal, petty cash\u003C/p> \u003Cp>ledger, and any other required account books to a standard that can withstand a random, unannounced\u003C/p> \u003Cp>audit at any time; every entry must be complete, accurate, supported by a source document, and recorded\u003C/p> \u003Cp>on the day of the transaction.\u003C/p> \u003Cp>• Ensure every expense entry in the Petty cash includes: date of transaction, description and narration,\u003C/p> \u003Cp>amount, voucher and receipt reference number, expense category (as per AsOne’s approved categories),\u003C/p> \u003Cp>and the account or ledger to which it is posted.\u003C/p> \u003Cp>• Ensure every revenue entry in the Revenue Journal and Petty cash includes: date of receipt, payer name,\u003C/p> \u003Cp>amount received, payment method and reference number, revenue category and purpose, and the entity\u003C/p> \u003Cp>name.\u003C/p> \u003Cp>• Prepare and submit a monthly summary of expenses by category to the Central Office alongside the petty\u003C/p> \u003Cp>cash reconciliation, ensuring the summary reconciles exactly to the Petty cash and all supporting receipts.\u003C/p> \u003Cp>• Prepare and submit a monthly revenue report by entity and category to the Central Office, reconciled to\u003C/p> \u003Cp>digital platform statements and bank deposit records.\u003C/p> \u003Cp>• Maintain full compliance with all AsOne Financial Management & Control SOPs at all times; understand,\u003C/p> \u003Cp>apply, and uphold local community finance policies that support and reinforce the central financial controls\u003C/p> \u003Cp>framework.\u003C/p> \u003Cp>• Cooperate fully and immediately with any surprise cash count or unannounced site visit conducted by the\u003C/p> \u003Cp>Director of Finance or designated Central Office staff to make all books, records, petty cash, receipt\u003C/p> \u003Cp>books, and bank deposit slips available for inspection on demand without prior notice being required.\u003C/p> \u003Cp>• Report any suspected financial misconduct, irregularity, or control breach to the Operations Manager or\u003C/p> \u003Cp>Finance Lead immediately; cooperate fully with any subsequent investigation and ensure all relevant\u003C/p> \u003Cp>records are secured and made available to the investigation team.\u003C/p> \u003Cp>\u003Cb>\u003Cbr />\u003C/b>\u003C/p> \u003Cp>\u003Cb>7.Community Management Support & Organisational Initiatives\u003C/b>\u003C/p> \u003Cp>• Act as the direct operational backup to the Community Manager: step into management responsibilities\u003C/p> \u003Cp>when the Community Manager is absent, unavailable, or specifically delegates tasks, ensuring continuity\u003C/p> \u003Cp>of community operations and maintaining the standards expected of the community during any period of\u003C/p> \u003Cp>cover.\u003C/p> \u003Cp>• Work directly alongside the Community Manager in supporting and implementing company-wide\u003C/p> \u003Cp>initiatives, including the rollout of new or updated SOPs, the introduction of new reporting requirements or\u003C/p> \u003Cp>operational protocols, and any other organizational priorities communicated from Central Office or the\u003C/p> \u003Cp>Operations Manager.\u003C/p> \u003Cp>• Support the Community Manager in preparing for and completing all required community reporting cycles\u003C/p> \u003Cp>including weekly operational reports, monthly financial submissions, and any other structured reporting\u003C/p> \u003Cp>required by Central Office — ensuring reports are accurate, complete, and submitted on time.\u003C/p> \u003Cp>• Serve as a point of organizational knowledge and procedural consistency within the community: help\u003C/p> \u003Cp>ensure that all community staff understand and follow AsOne’s operational and financial standards, and\u003C/p> \u003Cp>bring any compliance gaps or procedural questions to the Operations Manager or relevant Central Office\u003C/p> \u003Cp>function.\u003C/p> \u003Cp>• Participate in community management meetings, operational reviews, and planning discussions as\u003C/p> \u003Cp>directed by the Community Manager; contribute financial data, compliance updates, and operational\u003C/p> \u003Cp>observations to support sound community-level decision-making.\u003C/p> \u003Cp>• Support the Community Manager in building and maintaining a culture of financial integrity, accountability,\u003C/p> \u003Cp>and transparency within the community — modelling the principle that strong financial controls are not a\u003C/p> \u003Cp>burden but a protection for every person who works in the organization.\u003C/p> \u003Cp>\u003Cb>\u003Cbr />\u003C/b>\u003C/p> \u003Cp>\u003Cb>What We’re Looking For\u003C/b>\u003C/p> \u003Cp>\u003Cb>\u003Cbr />\u003C/b>\u003C/p> \u003Cp>\u003Cb>Qualifications & Experience\u003C/b>\u003C/p> \u003Cp>• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; a\u003C/p> \u003Cp>professional accounting qualification (e.g. CPA, ACCA part-qualified) is an added advantage.\u003C/p> \u003Cp>• Minimum 2–3 years’ experience in a finance, accounting, or bookkeeping role, with demonstrated\u003C/p> \u003Cp>hands-on experience maintaining books of accounts, managing petty cash, and producing financial\u003C/p> \u003Cp>reconciliations.\u003C/p> \u003Cp>• Experience working in a community-based, rural, non-profit, or faith-based organization is highly desirable;\u003C/p> \u003Cp>experience managing cash and revenue in a multi-entity or multi-site environment is an added advantage.\u003C/p> \u003Cp>• Working knowledge of Ugandan financial regulations, tax requirements, and basic compliance obligations.\u003C/p> \u003Cp>• Proficiency in Microsoft Office Suite, particularly Excel; experience with mobile money platforms (MTN\u003C/p> \u003Cp>MoMo Pay, Airtel Pay) and digital payment systems (SurePay or similar) is desirable.\u003C/p> \u003Cp>• Ability to work effectively in a rural community environment with regular field-level presence across\u003C/p> \u003Cp>community entities.\u003C/p> \u003Cp>\u003Cb>\u003Cbr />\u003C/b>\u003C/p> \u003Cp>\u003Cb>Competencies & Attributes\u003C/b>\u003C/p> \u003Cp>• Exceptional integrity and personal financial discipline — this role handles cash, revenue, and financial\u003C/p> \u003Cp>records that affect the livelihoods of staff and the sustainability of the community; the standard for\u003C/p> \u003Cp>trustworthiness is non-negotiable.\u003C/p> \u003Cp>• Meticulous attention to detail and a commitment to zero-error record-keeping; understands that every\u003C/p> \u003Cp>entry in the books matters and that small discrepancies left unaddressed become large problems.\u003C/p> \u003Cp>• Highly organized and process-disciplined, with the ability to follow defined financial procedures\u003C/p> \u003Cp>consistently day after day without cutting corners, even under time pressure or when working in isolation.\u003C/p> \u003Cp>• Proactive and accountable — does not wait to be reminded of deadlines; submits reports, reconciliations,\u003C/p> \u003Cp>and deposits on time as a matter of professional standard.\u003C/p> \u003Cp>• Practical problem-solver who understands the realities of working in a rural context and applies good\u003C/p> \u003Cp>judgment when situations arise that are not covered by a specific rule, always defaulting to transparency\u003C/p> \u003Cp>and escalation rather than independent improvisation.\u003C/p> \u003Cp>• Collaborative and supportive team member who works effectively alongside the Community Manager and\u003C/p> \u003Cp>entity managers, builds trusted relationships across the community, and represents the organization’s\u003C/p> \u003Cp>values with consistency and humility.\u003C/p> \u003Cp>• Genuine alignment with the mission, values, and Christian ethos of AsOne Ministries Uganda.\u003C/p> \u003Cp>\u003Cbr />\u003C/p> \u003Cp>\u003Cb>Department Operations - Community Finance\u003C/b>\u003C/p> \u003Cp>\u003Cb>\u003Cbr />\u003C/b>\u003C/p> \u003Cp>\u003Cb>Equal Opportunity Statement\u003C/b>\u003C/p> \u003Cp>AsOne Ministries is an equal opportunity employer. All qualified applicants will be considered without discrimination\u003C/p> \u003Cp>on any protected grounds. Your personal data will only be used for recruitment purposes and protected under the\u003C/p> \u003Cp>Data Protection Act.\u003C/p> \u003Cp>\u003Cbr />\u003C/p> \u003Cp>\u003Cb>How to Apply:\u003C/b>\u003Cbr />All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section\u003C/p>","2026-08-18T05:46:14.812000Z","2026-08-27T03:06:24.359000Z","2026-08-18T05:46:18.056000Z","2026-09-26T05:46:18.056000Z",{"id":13,"name":14,"bio":6,"website":6,"email":6,"logoUrl":6,"webAccess":6,"country":15,"isDeleted":16,"isVerified":6,"createdAt":17,"credits":18,"phoneNumber":6,"billingType":19,"offerCount":20,"planUsage":21,"createdBy":6},"6a83f0da0625dd07d53d62e3","AS ONE MINISTRIES UGANDA COMPANY LIMITED","UG",false,"2026-08-18T05:42:50.168000Z",0,"credits",28,{"name":22,"limits":23,"limitsResetAt":6},"free",{"activeOffers":18,"talentPool":18,"storageMb":18,"candidateDetailsPerMonth":18,"matchesPerMonth":18,"assessmentsPerMonth":18,"cvDownloadLimit":18},"published","as-one-ministries-uganda-company-limited-community-finance-administrative-officer-EtwjOS","EtwjOS","https://d3271xlc036mcy.cloudfront.net/og/Community-Finance-&-Administrative-Officer-EtwjOS.png",true,[30],"full_time",[32],"intermediate",{"countries":34,"educationLevels":6,"schools":6,"languages":6,"jobseekerTypes":35},[15],[36],"talent",{"street":6,"country":38,"countryCode":15,"postalCode":6,"city":38,"administrativeArea":6,"subAdministrativeArea":6,"locality":6,"subLocality":6,"geo":6},"Uganda","XOF","https://www.brightermonday.co.ug/listings/community-finance-administrative-officer-84ed86","BrighterMonday"]