Accounts Assistant

Role Overview The Accounts Assistant (Receivables and Collections) at G4S Uganda plays a critical role in securing the company’s cash flow and protecting working capital. Reporting to the Financial Controller, you will manage a high-volume portfolio of corporate, NGO, banking, and Diplomatic accounts across our Manned Security, Electronic Security Systems (ESS), and Cash Solutions business units. You will be responsible for precise billing, strict credit control, and systematic debt collection in full compliance with Uganda Revenue Authority (URA) frameworks.
Key Responsibilities G4S Billing & URA EFRIS Management ● Generate Corporate Invoices: Issue timely, accurate monthly invoices and debit/credit notes for security services based on active deployment contracts. ● EFRIS Compliance: Process all invoices, credit notes, and transactions through the URA Electronic Fiscal Receipting and Invoicing System (EFRIS) portal. ● Contract Verification: Cross-reference operational deployment logs (guard attendance sheets, ESS installation completions) with contract pricing terms before billing.
Active Collections & Portfolio Management ● Execute Debt Collections: Proactively follow up with corporate clients via telephone, email, and scheduled field visits to secure timely payments. ● Debtor Aging Reviews: Monitor the G4S debtor aging report weekly to flag high-risk, overdue, or non-paying client accounts. ● Dispute Resolution: Coordinate directly with G4S Account Managers and Operations Teams to resolve client billing queries, service disputes, or documentation issues.
Receipt Allocation & Reconciliation ● Cash Application: Match and post daily bank receipts, corporate checks, and mobile money payments to corresponding customer accounts in the ERP system. ● Withholding Tax Management: Collect, verify, and reconcile client Withholding Tax (WHT) certificates, ensuring they are accurately uploaded to the URA portal. ● Ledger Reconciliation: Perform monthly sub-ledger to general ledger reconciliations, ensuring zero unallocated cash balances.

Required Qualifications & Experience ● Education: Bachelor’s degree in Accounting, Finance, Commerce, or Business Administration. Progression in professional qualifications (CPA Uganda or ACCA) is highly advantageous. ● Experience: Minimum of 2–4 years of experience in credit control, debt collection, or accounts receivable—ideally within a high-volume service sector, security firm, or logistical environment in Uganda. ● Technical Mastery: Practical proficiency using enterprise accounting software (e.g., SAP, Oracle, Sage) and advanced Microsoft Excel skills (VLOOKUP, Pivot Tables). ● Regulatory Knowledge: Hands-on experience navigating the URA e-Tax portal and operating the EFRIS system is mandatory.

Core Competencies Commercial Acumen & Resilience ● Assertive Diplomacy: Firm, persistent communication style capable of successfully executing collections while maintaining positive, long-term B2B client relationships. ● Attention to Detail: Absolute accuracy when handling high-volume transactions, verifying invoices against contracts, and matching receipts. ● Integrity & Compliance: High moral standing and commitment to strict corporate financial governance policies and G4S ethical codes of conduct.
Performance Indicators (KPIs) ● Days Sales Outstanding (DSO): Continuous reduction and maintenance of DSO within G4S regional corporate targets. ● Collection Efficiency Index (CEI): Percentage of total outstanding receivables successfully collected within the target monthly cycle. ● Aging Mitigation: Minimization of overdue balances migrating into the 60 to 90days aging brackets. ● Unallocated Cash: Keeping unposted or unapplied customer receipts to a near-zero metric.

How to Apply:All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section