Site Administrator

1. Purpose of the Role

• To administer the finances, resale and stock of the site thereby ensuring compliance with Company procedures, cost control and profit maximisation.

2. Key Responsibilities
2.1. General Administration

• Reconcile the sales and complete the daily sales control sheet.
• Process petty cash and bar sales SAM entries in accordance with Company deadlines and procedures and ensure the system is current and accurate.
• Confirm and capture:

− mandays and non-residents statistics
− non-client statement and total cost to client
− back charge cost to client
− resale (total consumption and total income)
− transport
− cash purchases
− staff meals

• Complete the administrative and accounting returns in respect of functions and submit them to the Finance or Administration Manager, inclusive of:

− functions analysis sheet with attached invoices
− cash slips
− stock sheets
− stock issue sheets
− casual wage variations.

• Perform the daily cash-ups and cash reconciliations.
• Prepare the stock sheets and participate in the stock take.
• Update asset and inventory registers for the site ensuring that they are an accurate and up to date record of assets and inventory.
• Ensure data validation before sending it to the financial controller for processing.
• Assist with finance controls relating to stock reception when goods are received at site.
• Maintain a coherent and neat filing system.
• Ad hoc duties and support to the finance team.

2.2. Client Problem Resolution

• Provide account information to clients relating to petty cash and bar sales.
• Process client account queries relating to petty cash and bar sales.
• Rectify any errors on client accounts relating to petty cash and bar sales.
• Investigate irregularities or discrepancies on petty cash and bar sales.

2.3. Effective Teamwork and Self-Management
▪ Take ownership and accountability for tasks and activities and demonstrate effective self-management in
terms of planning and prioritising, and self-development
▪ Follow through to ensure that quality and productivity standards of work are consistently and accurately
maintained.
▪ Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide
appropriate resolution.
▪ Manage colleagues’ expectations and communicate appropriately.
▪ Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
KNOWLEDGE/COMPETENCE
What skills, knowledge, and/or attributes are necessary to perform the role?

1. Knowledge

• Payment and receipting procedures
• Accounting principles and practices
• Basic accounting principles and procedures

2. Skills

• Verbal and written communication
• Computer literacy across the Microsoft suite (strong excel is required)
• Numeracy
• Interpersonal skills
• Analytical thinking
• Administrative and organization skills
• Ability to learn quickly and expand scope of functions.

3. Attributes

• Integrity
• Tolerant of stress and pressure and willing to work long hours when required
• Attention to detail
• Deadline driven
• Able to manage time
• Able to prioritise

QUALIFICATION AND EXPERIENCE

• 3 year diploma in accounting/financial management and minimum of 5 year’s experience in a bookkeeping or similar financial position OR at least 7 years experience in a bookkeeping or similar financial administration position