Office Administrator

We are looking for:

An eager, well-organised Administrator who will be responsible for supporting daily operations, maintaining accurate records, and ensuring smooth coordination across administrative and stock control functions.

Knowledge and abilities:

• Proficiency in Microsoft Office (especially Excel).
• Strong organisational and multitasking skills.
• Excellent attention to detail and accuracy.
• Effective communication skills (Verbal and Written).
• Time management skills

Responsibilities:

Back Orders & Reporting

• Monitor back orders and assist with stock control.
• Maintain accurate reporting and data records.
• Communicate with customers regarding order updates and follow-ups.
• Process sales orders and ensure system accuracy on K8.
• Maintain proper documentation and audit trails.

Inter-Branch Coordination

• Manage inter-company stock transfers.
• Coordinate next-day ICT requirements.
• Oversee bulk supply top-up stock coordination.
• Assist with stock discrepancies, issues, and adjustments.

POD & Documentation Control

• Scan, upload, and verify all PODs on the WMS.
• Maintain and update POD registers.
• Send PODs and credit notes to clients upon request.

Reception & Administration

• Relief reception duties and general office administration.
• Maintain accurate filing systems (physical and electronic).

Boxes to tick

• National Senior Certificate or equivalent to NQF 4.
• 2years’ experience in an administrative role.
• Experience in stock capturing and credit note processing is advantageous.