Junior Contracts and Logistics Administrator

My client (International Trader and FMCG) based in Woodmead, Johannesburg, is seeking a Junior Contracts and Logistics Administrator

Job Purpose:

To provide administrative support for purchase and sales contracts by ensuring accurate SAP processing, customs documentation, stock receipting and maintenance of up-to-date contract schedules

Duties and Responsibilities:

Purchasing Contracts Administration

• Complete purchase booking notes for every notes
• Input purchase contracts into SAP

SAP Inventory Transactions

• Cross-check material invoices against contract price and bill of lading quantity
• Input material invoices into SAP after invoices have been quality checked
• Check Full Out and Guarantees (FOG) Invoices/Credits from the supplier, against the outturn reports
• Match Material and FOG invoices to the stock receipted through coding on SAP and process the workflow to the Accounts Payable
• Ensure all spreadsheets are updated with newly processed information

Customs Clearing

• Liaise with Trading Documents Desk to ensure receipt of all shipping documents
• Compile documents for customs clearance of the shipment according to relevant customs regulations
• Submit shipping documents to the clearing agent to facilitate clearing for each shipment

General Administration

• Provide admin support when required by the team.
• Creation of JIRA tickets for new products codes and SAP enhancements
• Liaising with relevant stakeholders on the JIRA TICKET status

Sales Contract Administration

• Refer to trade confirmations and conduct SAP entries for each sale
• Create contract schedules in order for the operations/logistics department to start their planning
• Compile long form contracts and send to customers for acknowledgement and sign off
• Update contract summary reports for selected customers periodically and/or on request
• Create and file contract files for all Ex-Tank Trade
• Update and send out daily sales reports to the traders
• Provide sales related information to relevant stakeholders on request

Minimum Requirements:

Education and Experience:

• Diploma in International Trade, Logistics, or Supply Chain
• CompetencyCertificate in Incoterms (advantageous)
• Minimum 2 years' experience in trade administration (purchasing and sales)
• Working experience on SAP

Skills

• Customer service
• Proficiency in SAP and Microsoft Office
• Numerical and analytical skills
• Planning and organising
• Able to work under pressure and meet strict deadlines
• Excellent verbal and written communication skills
• Interpersonal skills
• Problem solving skills
• Ability to work independently as well as part of a team
• Meticulous filing and record keeping

Salary Range:R156 000 - R260 000Total CTC per annum

POPI Act:

• In line with the Protection of Personal Information Act, 4 of 2013 (POPIA), all personal information submitted in your application will be treated as confidential and used solely for recruitment purposes
• By applying for this position, you consent to the processing and storing of your personal information for the purposes of assessing your suitability for employment
• Should your application be unsuccessful, your personal information will be securely stored for a limited period and then destroyed in accordance with our data retention policy

Preference will be given to South African Citizens from designated groups