Executive Assistant

Responsibilities:Executive Support:

• Full diary management aligned to strategic priorities (not reactive scheduling) o Inbox management and drafting responses in the CEO’s tone of voice.
• Preparation for meetings, speaking engagements, and stakeholder sessions
• Post-meeting follow-ups, actions, and tracking

Operational Management:

• Build and manage internal systems, trackers, and dashboards
• Maintain KPI reporting (monthly and quarterly packs)
• Create and manage SOPs across both organisations
• Ensure smooth day-to-day running of both brands

Project & Programme Coordination:

• Support the delivery of angel partner network growth and engagement.
• Supported Business Owner journey and systems.
• Podcast production, guest coordination and Events(networking, conferences, masterclasses)
• Track progress across multiple moving projects

Marketing & Content Coordination:

• Work with Social Media Manager to schedule and manage content (LinkedIn & Instagram focus)
• Repurpose content across platforms
• Support email campaigns and newsletters
• Maintain brand consistency across both businesses

Stakeholder & Relationship Management:

• Act as a key point of contact for angel partners and coaches
• Supported Business Owners and strategic partners (e.g. hospitals, Macmillan teams)
• Ensure professional, warm, and efficient communication

Systems & Tech Ownership:

• The EA will be responsible for managing and optimising the following tools: Google Workspace (Docs, Sheets, Drive, Calendar), Canva (presentations, social content, branded materials), Mailerlite (email campaigns and automation), Metricool (social media scheduling and reporting), Squarespace (website updates and content management) and Eventbrite (event management)

Requirements:

• Minimum 5 years experience in Operations as an Operations Manager, 5 years minimum experience as a Chief of Staff, or minimum 7 years as an Executive Assistant for a senior leader, founder of CEO.
• MBA or similar Master's Degree at Merit, Bachelor's in any discipline at 2:1 minimum.
• Social Media proficiency certification.
• Must have a dedicated workspace with a laptop with a minimum 8 GB RAM, a headset, a work desk chair, an uninterrupted power supply, high-speed Internet connection backup router
• Proven experience as an executive assistant or operations manager
• Experience supporting a CEO, Founder or senior leader
• Experience in a small business, scale-up, or purpose-led organisation preferred
• Highly Organised & Systems-Driven
• Thinks in structure, process, and optimisation
• Can build systems from scratch and improve existing ones, strategically minded
• Understands business priorities, not just tasks
• Can anticipate needs and think ahead.
• Calm, Capable & Discreet
• Able to operate in a fast-moving, emotionally significant environment
• Handles sensitive information with professionalism
• Strong Communicator
• Confident writing in a leadership tone
• Able to represent the CEO authentically
• Comfortable managing multiple platforms simultaneously

Working Style:

• Proactive, not reactive
• Ownership-driven (takes responsibility, not just instruction)
• Comfortable working across multiple priorities
• Able to bring calm and clarity into complexity

Context of the Role:

• This role sits at the heart of a growing organisation with increasing national visibility
• Strong stakeholder relationships (including healthcare and policy)
• Keeping Business Owners with Cancer in Business.”
• The successful candidate will play a key role in enabling that mission to scale.

What Success Looks Like (First 3-6 Months):

• CEO diary is fully aligned with strategic priorities
• Core systems and trackers are in place and actively used
• Communication flows are streamlined
• Key programmes (Angels, coaching, Podcast, events) are coordinated smoothly
• The CEO has increased capacity to focus on leadership, partnerships, and growth

Purpose of the Role:

• To act as the central operational engine across both brands- ensuring:
• Ensuring the CEO’s time is protected and optimised
• Systems, workflows, and communications run seamlessly
• Key projects, partnerships, and campaigns are executed efficiently
• The organisation moves from founder-led to system-led
• This role is about creating structures, clarity, and capacity at scale.

Benefits:

• NGN 25,000 data stipend.
• NGN 35,000 fuel stipend.

Remuneration: NGN 600,000 - 1 Million

Note: This is not a traditional EA role. This is a trusted operator, systems builder, and right-hand to a CEO leading both a social enterprise and a personal brand with national impact.