Leasing Administrator

Company Description

ExactAfrica is a prominent player in the property management and leasing sector, specializing in delivering tailored solutions for clients and tenants. With a commitment to excellence and attention to detail, ExactAfrica ensures that leasing processes are streamlined and efficient. Located in Stellenbosch, we foster a collaborative and professional work environment where employees can thrive and grow. At ExactAfrica, our goal is to build strong partnerships and provide exceptional service to our clients.

Role Description

This is a full-time, on-site role based in Stellenbosch for a Leasing Administrator. The Leasing Administrator will be responsible for managing lease documentation, maintaining accurate lease records, coordinating lease agreements, and ensuring timely communication with clients, landlords, and tenants. Additional responsibilities include supporting property management operations, keeping lease files up-to-date, and addressing lease-related queries efficiently.

Purpose Of the Position:

This position offers a unique opportunity to gain experience in the South African commercial retail leasing industry while working at a high level of exposure and responsibility. Successful candidates will be employed as a Leasing Administrator and will inter alia be responsible for managing and facilitating the retail leasing process between the landlord and international retailors occupying space in shopping centres / malls, being the tenant. You will be required to engage with internal stakeholders and landlords to assist in negotiating and closing lease renewals and provide support in relation to general administration and FICA documentation.

Scope of Work:

· Tenant Retail Lease Portfolio Administration

· File, update, capture and maintain communication on various transactions.

· Preparing client files for further action.

· Follow-up phone calls and e-mails.

· Manage and attend to landlord and tenant inquiries / queries.

· Compiling and submitting tenant FICA information to landlords.

· General Administrative duties

· Updating client file notes on MS Outlook Task

· Updating monthly client status reports

Closing Date: 31 May 2026

• If you are interested in the above position and meet the requirements as indicated, please submit your application to:

• By submitting your application, you are giving Exact Africa consent to the storage and processing of your personal information.

• If you do not hear from us within 3 weeks of the closing date of this position, please regard your application as being unsuccessful.