Manager: Depot Otavi

An excellent career opportunity exists for interested and qualified candidates to apply for the
above-mentioned position at Namib Mills (Pty) Ltd, Otavi.
PRIMARY PURPOSE OF THE POSITION
To lead, manage and optimise the Otavi depot operations to ensure cost-effective, safe, compliant and customer-focused secondary distribution, warehousing, fleet and administrative performance, while protecting company assets, optimising working capital, and maintaining high service levels aligned with Namib Mills strategy.
The Manager: Depot Otavi acts as the operational execution leader of depot activities, ensuring stock accuracy, fleet reliability, ISO compliance, and high-performance team culture.
KEY FUNCTIONS AND RESPONSIBILITIES
Depot Operational Management:
• Lead full depot operations, including warehousing, secondary distribution and administration.
• Ensure all deliveries are executed accurately, timeously and according to company standards.
• Maintain optimal stock levels aligned to prescribed working capital parameters.
• Ensure depot cost-to-serve remains within the approved budget.
• Monitor daily operational KPIs and implement corrective action where required.
• Ensure effective route planning and load optimisation.
• Drive depot productivity and eliminate operational inefficiencies.

Stock and Inventory Control:
• Ensure accurate receiving, storage, picking and dispatch processes.
• Enforce strict FIFO and stock rotation policies.
• Conduct and manage monthly and ad hoc stock counts.
• Investigate and report all stock variances.
• Ensure returned goods, damages and claims are processed accurately.
• Protect inventory from loss, damages or shrinkage.
• Maintain pallet control and reconciliation in line with company policy.
• Implement stock accuracy dashboards and daily variance tracking to improve working capital control.
Fleet and Asset Management:
• Ensure fleet availability, roadworthiness and compliance.
• Monitor fuel consumption and vehicle application.
• Ensure preventative maintenance schedules are adhered to.
• Report accidents immediately and manage corrective processes.
• Ensure forklifts and material handling equipment are serviced and legally compliant.
• Conduct routine vehicle and asset inspections.
• Drive depot-level fleet application optimisation in alignment with Distribution Manager targets.
Financial and Administrative Control:
• Manage depot operating expenses within the approved budget.
• Control petty cash and ensure accurate reconciliation.
• Verify correct invoicing and timely processing of PODs.
• Approve and manage credit notes according to policy.
• Maintain accurate time & attendance, overtime and bonus records.
• Participate in the annual budgeting process and monthly variance reporting.
• Submit accurate and timeous monthly management reports.
• Introduce monthly depot cost review meetings with supervisors to drive financial accountability.
Customer Service and Stakeholder Management:
• Maintain strong relationships with key customers.
• Ensure timeous resolution of customer complaints and queries. (Including Credit notes)
• Maintain high OTIF (On-Time In-Full) performance levels.
• Support sales and operations alignment through proactive communication.
• Ensure depot supports company brand and service reputation.
Staff Leadership and Performance Management:
• Develop and lead a high-performing depot team.
• Ensure compliance with HR policies and disciplinary procedures.
• Conduct bi-annual performance appraisals.
• Ensure training and development are aligned with ISO standards.
• Drive productivity, accountability and team morale.
• Manage leave balances and workforce planning.
• Implement structured daily operational meetings (15-minute morning control tower sessions).
Compliance, ISO, FSSC, Health and Safety Management:
• Ensure full compliance with ISO standards and company SOPs.
• Maintain hygiene, housekeeping and pest control standards.
• Ensure adherence to FSSC, Health & Safety legislation.
• Ensure fumigation and stock preservation standards are maintained.
• Drive a ZERO fatality/harm safety culture.
• Ensure audit readiness at all times.
Continued Improvement and Systems Optimisation:
• Support digital initiatives (TMS, tracking systems, ERP enhancements).
• Develop and Maintain an effective Warehouse Management System (WMS)
• Monitor KPIs and identify process improvement opportunities. (Weighbridge, weight scales, etc)
• Implement depot workflow improvements to increase efficiency.
• Champion a measurement-driven culture within depot operations.
MINIMUM QUALIFICATION AND EXPERIENCE
• Grade 12 (NQF4) with relevant distribution experience.
• Diploma / Degree in Distribution, Logistics, Supply Chain or related field (advantageous).
• 5 – 7 years of experience in FMCG Distribution / Warehousing with a minimum of 3 years’ experience in a supervisory / management role.
• Experience in fleet control, depot administration and stock management.
• Computer literate ( Advanced Excel, Word and Outlook.)
• Experience with ERP systems (Accpac/SAP or similar)
• Valid Code BE driver’s license
• Proficient in English (written & spoken); Afrikaans will be advantageous
• Namibian citizen
• Sound understanding of working capital and cost-to-serve principles
COMPETENCIES REQUIRED

• Communication Skills (Written & Verbal)
• Interpersonal & Conflict Management Skills
• Organisational & Planning Skills
• Client Service Skills
• Supervisory & Leadership Skills
• Financial & Cost Control Skills
• Systems & Process Thinking
• Inventory Control & Reconciliation Skills
• Health & Safety Management