Head Of Administration

Responsibilities:
Administrative Management:

• Develop, implement, and maintain administrative policies and procedures.
• Oversee daily administrative operations to ensure smooth business functioning.
• Coordinate office activities and administrative support services.

Office and Facility Management:

• Manage office facilities, equipment, and maintenance activities.
• Ensure a safe, secure, and conducive work environment.
• Supervise procurement and management of office supplies and assets.

Budget and Cost Control:

• Prepare and monitor administrative budgets.
• Control operational costs and ensure efficient utilization of resources.
• Approve administrative expenditures within authorized limits.

Staff Supervision:

• Lead, supervise, and evaluate administrative staff.
• Coordinate staff schedules, assignments, and performance reviews.
• Identify training and development needs for administrative personnel.

Vendor and Contract Management:

• Negotiate and manage contracts with service providers and vendors.
• Ensure timely delivery of services and compliance with contractual obligations.
• Maintain strong relationships with external stakeholders.

Policy Compliance and Risk Management:

• Ensure compliance with company policies, legal requirements, and regulatory standards.
• Maintain accurate administrative records and documentation.
• Identify and mitigate operational risks related to administrative functions.

Asset and Inventory Management:

• Oversee the organization's assets and inventory records.
• Ensure proper utilization, maintenance, and safeguarding of company property.

Support to Management:

• Provide administrative support to senior management and departments.
• Prepare reports, presentations, and operational updates.
• Participate in strategic planning and organizational improvement initiatives.

Communication and Coordination:

• Facilitate effective communication across departments.
• Coordinate meetings, events, and organizational activities.
• Serve as a liaison between management, staff, and external stakeholders.

Continuous Improvement:

• Identify opportunities to improve administrative processes and efficiency.
• Implement best practices to enhance productivity and service delivery.

Requirements:

• Degree from a reputable tertiary institution.
• 4 to 6 years in HR, general office, administration, vendor & contract management
• Exposure to integrated architecture, construction & real estate development.
• Smart, builder & effective communication.
• Not more than 40 years.

Remuneration: NGN 5 Million - 7Million Annual Gross Other incentives.