Temp Project & RFP Administrator (Maternity Cover)

We’re looking for a highly organised and detail-driven Temp Project & RFP Administrator to join our team. This is a pivotal role supporting Group Leadership and Finance by driving project programming, managing RFP (Request For Proposal) processes, and ensuring seamless coordination across architectural teams.

This is an ideal opportunity for someone who thrives in a fast-paced, deadline-driven environment and enjoys working at the intersection of operations, finance, and project delivery.

Anywhere in SA | Maternity Cover | July 2026 to October 2026

What You’ll Do

Project Programming & Team Support

• Track production across teams and monitor project progress
• Support work projections and resource allocation
• Maintain and review team organograms
• Monitor project stages, durations, and deliverables to inform RFP programming

Financial & G-Sheet Management

• Oversee the Group’s G-Sheet, including fee projections and billings
• Administer invoicing processes in line with project programming
• Provide visibility on profitability and team capacity

RFP Process & Proposals

• Manage the end-to-end RFP and tender process
• Coordinate weekly RFP workflows and meetings
• Draft and structure fee proposals and client submissions
• Support negotiation processes and monitor responses/follow-ups
• Prepare schedules and documentation to support submissions

Contracts & Legal Coordination

• Assist with drafting and coordinating local and international client agreements (e.g. SAIA, FIDIC, RIBA)
• Work closely with Group Leaders and legal teams

Project Initiation & Systems

• Convert projects to ‘won’ status and trigger invoicing workflows
• Set up project teams and ensure accurate data transfer
• Maintain project lists and tracking systems (e.g. Vantage)

Team Coordination

• Resolve coordination issues across sub-teams
• Support resource planning and team alignment
• Improve processes and contribute to evolving office standards