HR Intern

Duration 8 months initially, can be extended to a maximum of 12 months subject to satisfactory performance, business needs and availability of funds.
Functions / Key Results Expected Their responsibilities include but are not limited to the following:

• Supporting the implementation and monitoring of the ESAMCO DEI Strategy Action Plan.
• Assisting with PSEAH, Gender, DEI, and related working groups within UNOPS and the broader UN community.
• Supporting awareness campaigns, engagement activities, workshops, and learning initiatives related to inclusion, safeguarding, gender equality, and workplace culture.
• Assisting in tracking and following up on action plans arising from Culture and Engagement Surveys, Learning and Development Plans, and similar organizational initiatives.
• Supporting data collection, reporting, meeting coordination, documentation, and communication activities.
• Contributing to initiatives that promote an inclusive, respectful, and accountable workplace culture.
• Follow up on classification of ToRs.
• Checking format and quality of ToRs to ensure proper grammar and format is used in advertisements before they are posted.
• Conducting and following up on reference checks.
• Ensuring completion of mandatory courses by personnel.
• Processing interview reports and other HR reports where appropriate.
• Follow up on approvals for contract extensions.
• Follow up on budget lines with hiring units during recruitment.
• Liaising with the 3rd party recruitment agency on issuance of contracts and contract extensions.
• Logistical assistance in planning, organizing and preparation of interviews, trainings and other relevant events.
• Support the identification and documentation of best practices and lessons learnt, including coordination and organization-wide implementation of knowledge sharing and documentation methodologies.
• Maintenance of personnel records for all personnel.
• Maintenance of training database.
• Provide assistance in the longlisting and shortlisting process, as guided by the supervisor

SkillsAdministration, Recruitment, Monitoring, Evaluation, and Learning, Reporting, Stakeholder Management
Education RequirementsRequired:
The applicant should have completed a Minimum First level university degree (Bachelor’s or equivalent) in Human Resources, Gender studies, Development studies, Business Administration or a related field, or be enrolled in a postgraduate program or have graduated from such studies within three (3) years prior to the start date of the intern assignment.
Experience RequirementsDesired:
While no prior work experience is required, some experience in gender development related work, human resources, organizational culture, gender equality, safeguarding, inclusion, and people-focused development initiatives or related fields would be an asset.Language Requirements
English, Fluent, Required