WORKSHOP MANAGER

Reports to: Transport Manager Based at: PLOT M-611, NTINDA ROAD, KAMPALA

1. JOB PURPOSE & MAIN MISSIONS:

• Asset maintenance to ensure maximum utilization and minimize downtime.
• Manage the workshop administration team fairly and efficiently.
• Ensure that the workshop software management tools (MAXIMO and/or others) are properly utilized and up to date.
• Aim to achieve a zero-stock variance (between system records and physical) through an efficient stock management system, proper stock control procedures, and regular stock takes / reconciliations. Control the movement of spare parts in and out of the store/workshop.
• Manage the procurement process (both local and international purchases), reduce the unit purchase cost by 10% through a better vendor selection process and negotiation with suppliers.
• Prepare and issue the monthly workshop reporting promptly, and all other reports deemed adequate or required by the management.
• Provide the Operations Manager with counsel, guidance, timely advice, and recommendations on stock, procurement, and other relevant issues.

MAIN TASKS AND RESPONSIBILITIES DETAILS:

• Manage and distribute the day-to-day workshop administration activities, including but not limited to procurement, stock management/control, job planning / preventive maintenance scheduling...
• Coordinate workshop daily meetings in conjunction with the Workshop Administrator and his/her foremen to plan the activities and assist in identifying/solving issues.
• Coordinate and supervise the utilization of the workshop software management system (MAXIMO and/or others). Ensure that data is entered into a timely fashion and accurately.
• Hold regular stock takes (quarterly minimum) in conjunction with Finance and reconcile the physical with the system records. Analyze the discrepancies and provide the relevant explanations / corrective action plan.
• Manage the procurement process of spare parts, tyres, oil, & lubes requirements. Take direct ownership of the international procurement part. Ensure that we buy our spares at the best price possible without compromising on the quality.
• Ensure all the LPO books issued to the workshop are well-controlled and
• accounted for.
• Manage and control the petty cash float issued to the workshop.
• Put in place regular benchmarking exercises to assess the price of spare parts.
• Identify and select the best vendors through a compliant process. Negotiate the best credit terms to the benefit of BTL Uganda.
• Prepare weekly, monthly, and quarterly reports as per management requirements.
• Be the Super-User of the workshop software management tools (MAXIMO and/or others).
• Assist in preparing procedures (SOPs) aiming at reinforcing the controls /security measures in the workshop, reducing the level of expenses, improving the workflow...
• Assist in monitoring and analyzing discrepancies/anomalies, such as but not limited to cost per unit, price of spares...
• Mechanical Knowledge of machines
• Knowledge of spare parts and handling thereof
• Ability to delegate tasks and follow through to completion
• Have a high level of Housekeeping and workshop QHSE ethics
• Any other tasks deemed appropriate by the management.

REQUIRED SKILLS / EXPERIENCE:

• 5 years in administration/workshop / automotive (or similar) industry required
• Training in Engineering / Mechanical qualifications preferred.
• Computer literate
• English literate
• Ability to work independently
• Ability to manage a team
• Excellent communication and writing skills

PERSONAL QUALITIES REQUIRED:

• Natural leader
• Decision maker
• Team player
• Resilient
• Organized
• Open-minded
• Strong admin and follow-up skills
• Ability to drive a team to a common goal

SPECIAL SKILLS:

• Good record in supervising team members
• Knowledge of URA Customs Procedures.
• Good knowledge of Electro-Hydraulics Systems.
• Good computer knowledge in Microsoft Excel, Word, and SPSS
• Experience in using Fleet Management Software (Ideally Telematix)
• At least 5yrs experience in running a fleet of more than 20 trucks

 KEY PERFORMANCE INDICATORS:

• 100% - Cost control within Budget.
• ½ a day in workshop for trucks/ equipment under routine preventive Maintenance
• Nill- Stock Variance.

How to Apply:All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section