Associate – Client Administration

Key Responsibilities Client Accounting • Prepare and maintain accurate books of accounts for a portfolio of clients, including general ledger postings, reconciliations, and month-end close procedures • Prepare management accounts and financial reports in line with client requirements and applicable reporting standards (IFRS) • Perform bank, supplier, and intercompany reconciliations • Assist with year-end financial statement preparation and support external audit processes • Maintain organized and complete client accounting records and supporting documentation
Client Tax Compliance • Prepare and file statutory tax returns, including VAT, corporate income tax, withholding tax, and installment tax, via the KRA iTax platform • Monitor client tax compliance calendars to ensure all filing and payment deadlines are met • Assist in responding to KRA queries, audits, and compliance checks • Support the preparation of tax computations and reconciliations • Keep abreast of changes in Kenyan tax legislation and communicate implications to the team and clients
Payroll & PAYE • Process monthly payrolls for client employees accurately and on time • Compute and file PAYE, NSSF, SHIF/NHIF, Housing Levy, and other statutory deductions • Prepare payslips, payroll journals, and payroll reports for clients • Handle employee onboarding/offboarding updates in payroll systems • Reconcile payroll records and resolve discrepancies promptly
General & Client Service • Serve as a day-to-day contact for assigned clients, responding to queries professionally and promptly • Support onboarding of new clients, including setup of accounting, tax, and payroll records • Assist with billing, engagement documentation, and internal reporting • Contribute to process improvement initiatives and maintain internal quality standards • Perform other duties as assigned by the Manager
Qualifications & Experience • CPA (K) or CPS (K); full qualification is an added advantage • 1–3 years of relevant experience in accounting, tax compliance, or payroll, preferably in a professional services or outsourcing environment • Working knowledge of Kenyan tax laws and statutory requirements (KRA iTax, NSSF, SHIF, Housing Levy) • Proficiency in accounting and payroll software (e.g., QuickBooks, Sage, Xero, or similar) and strong MS Excel skills
Skills & Attributes • Strong attention to detail and commitment to accuracy • Ability to manage multiple client deadlines and prioritize effectively • Excellent written and verbal communication skills in English; Swahili is an advantage • High level of integrity and discretion in handling confidential client information • Team player with a proactive, client-focused attitude and willingness to learn
What We Offer • Exposure to a diverse portfolio of local and international clients • Structured training and support for professional qualification • Collaborative team environment with clear career progression • Competitive remuneration and benefits