Operations & Office Administrator

 About Wonderiss Properties Wonderiss Properties is a Nairobi-based, Kenyan-run property management and hospitality brand offering a curated collection of stylish, fully furnished, high-end serviced apartments across the city. We pride ourselves on innovation, client-centered service, and operational excellence. As we continue to grow, we are looking for a proactive and detail-oriented Operations & Office Administrator to help streamline our internal operations and ensure our office runs efficiently.

Role Overview The Operations & Office Administrator will serve as the operational backbone of Wonderiss Properties, responsible for managing day-to-day office functions, supporting the leadership team, and ensuring smooth coordination across departments. This role requires someone who thrives in a fast-paced environment, possesses strong organizational skills, and can handle multiple responsibilities with professionalism and discretion.

Key Responsibilities

Office Management

• Oversee daily office operations and ensure a well-organized, professional work environment.

• Manage office supplies inventory, procurement, and vendor relationships.

• Coordinate maintenance and repairs for office equipment and facilities.

• Implement and maintain efficient filing systems (physical and digital). Administrative Support

• Provide comprehensive administrative support to the CEO and senior management.

• Prepare correspondence, reports, presentations, and other business documents.

• Schedule and coordinate meetings, appointments, and travel arrangements.

• Handle incoming calls, emails, and visitors, ensuring prompt and professional responses.

Operations Coordination

• Assist in tracking and managing project timelines and deliverables.

• Monitor compliance with company policies, procedures, and legal requirements.

Logistics & Fleet Coordination

• Oversee company vehicles and motorbikes, ensuring proper fuel usage and tracking.

• Reconcile fuel payments and vehicle accounts.

• Track inspections, insurance renewals, and logbook updates.

• Book vehicle inspections and handle renewals ahead of due dates. HR & Team Support

• Assist with staff onboarding, orientation, and maintaining employee records.

• Coordinate HR administrative tasks including leave management and attendance tracking.

• Organize team events, meetings, and staff welfare initiatives.

Qualifications & Requirements

Education

• Bachelor’s degree in Business Administration, Office Management, or a related field.

Experience

• 2–4 years of proven experience in an administrative or operations role.

• Previous experience in real estate, property management, or a related industry is an added advantage.

Technical Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience with property management software or CRM systems is a plus.

• Ability to use digital collaboration tools (e.g., Google Workspace, Slack, Zoom). Core Competencies

• Exceptional organizational and multitasking abilities.

• Strong written and verbal communication skills.

• High level of integrity, confidentiality, and professional judgment.

• Problem-solving mindset with a proactive, can-do attitude.

• Ability to work independently and as part of a team.

• Strong attention to detail and commitment to accuracy.

• Proactive doesn’t wait to be told what to do

•Structured keeps things organized without supervision

• Responsive understands urgency in guest-facing business

What We Offer

• A dynamic and supportive work environment within a growing real estate company.

• Competitive salary commensurate with experience.

• Opportunities for professional growth and career advancement.

• Exposure to diverse operational and business functions.

• A collaborative team culture that values initiative and creativity.