The main purpose of the job:

To efficiently manage administration within a certain area, track projects, and support Managers, the employee will be accountable for administrative and project-based responsibilities such financial project tracking, monthly reports, communication to units, and updating records.
Education and experience required:
Matriculation is a minimum requirement
Financial background
Computer literate with a strong emphasis on PowerPoint, Advanced Excel and MS word
Excel skills – (vlookup, sumif, pivots, graphs etc.)
Project tracking and admin
Good numeric and administration skills

Knowledge Skills and competencies required:

Must be able to work under pressure
Must be able to undertake admin
Attention to detail
Good interpersonal skills
Incumbents must be able to handle several different assignments at the same time.
Incumbent generally operates under pressure and must meet deadlines

The administrator will be responsible for managing or assisting management in the following areas:

Operational support to the General managers, Regional Managers, COE and Sales team
Ad- hoc support to Food Support Partners and Unit Managers
Diary Management: Arrange and coordinate meetings including participants, meeting rooms and any sundry requirements.
Advance meeting agenda, completing accurate minutes and forwarding it timeously
Updating of company and regional information as required.
System knowledge – Microsoft Office, Excel, PowerPoint, MS Outlook, Publisher
Assisting and managing all Projects for Food Ops
Assist with compiling Power point presentations, typing of documents and ensuring that there are no typo or grammatical errors.
Assist with monthly consolidation of financial graphs and presentation reports.
Responsible for collating internal information between units and sending out internal communication to the business as required
Complete travel and flight bookings for GM and RM as and when required
Coordinating social events that pertain to the food business
Control of the food asset register
Liaise with PRP representative and facilitate meetings/trainings with GM’s/RM’s and Unit Managers.
Maintain food operations data base including Contracts, QBR’s, HSE, Price increases and other reports.
Preparation and submission of credit card recons for Food MD and GM’s.
Maintain food master data file on a monthly basis by requesting and consolidating RM updates to the file.
Unit surveys and collation of data

Operations Administrator