Secretary

Responsibilities:

• Manage daily operations, including scheduling of meetings, executive calendars, correspondences, filings and property inspections/viewings. Assist in coordinating company events.
• Handle incoming calls, e-mails, and client enquiries, and direct them appropriately, providing accurate information on property listings and services.
• Maintain and organise confidential files, documents and records of clients, properties and transactions.
• Prepare reports, presentations and official documentation.
• Prepare and process real estate documents, such as lease agreements, offer letters, contracts of sale, tenancy forms, etc.
• Coordinate property viewings, ensure effective communication between clients, agents, our sales executives, and do the necessary follow-up.
• Assist in listing properties on online platforms and uploading property details regularly.
• Provide administrative support to real estate agents, technical staff and managers, to improve efficiency.
• Monitor office supplies and perform basic bookkeeping tasks, including recording payments, issuing receipts, and tracking expenses.
• Coordinate travel arrangements and accommodation for executives.
• Ensure the office environment is well maintained, and clients and visitors are attended to professionally and promptly.
• Build and maintain strong relationships with clients, buyers and prospects.
• Follow up with enquiries, leads and existing clients to drive engagement and conversion.
• Handle client complaints or concerns professionally and ensure timely resolutions.

Requirements:

• The ideal candidate must be a female and reside on Lagos Island or close to the Island.
• B.Sc. or HND Business Administration, Office Management, Secretarial Studies, or a related discipline.
• A minimum of 4 years of work experience as a secretary or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general office technology.
• Strong communication skills, both written and verbal.
• Excellent organisational and multitasking abilities.
• Professional demeanour, discretion, and attention to detail.

What We Offer:

• Competitive and attractive salary package.
• Opportunities for continuous professional growth and career advancement.
• A collaborative, supportive, and dynamic work environment.