We are looking for a Senior Administration Officer.

Job Summary
The Senior Administration Officer will oversee and coordinate the company’s administrative operations to ensure efficiency, compliance, and smooth day-to-day functioning. This role involves supervising administrative staff, managing office systems, supporting management with strategic planning, and ensuring effective communication across departments. The Senior Administration Officer serves as a key link between leadership and staff, ensuring operational excellence and organizational effectiveness.

Key Responsibilities

• Oversee daily administrative operations and ensure smooth office functioning.

• Supervise administrative staff and provide guidance, training, and performance evaluations.

• Develop and implement administrative policies, procedures, and systems.

• Manage office budgets, procurement, and resource allocation.

• Oversee documentation, filing systems, and data management to ensure accuracy and confidentiality.

• Coordinate internal communication and ensure timely information flow between departments.

• Prepare reports, correspondence, memos, and presentations for management.

• Support HR functions such as recruitment coordination, onboarding, and staff welfare activities.

• Organize company meetings, events, travel arrangements, and schedules.

• Ensure compliance with company policies and regulatory requirements.

• Identify areas for administrative improvement and recommend solutions.

• Handle escalated administrative issues and resolve them promptly.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, Public Administration, or a related field.

• Proven experience (5years) in administrative management or a similar supervisory role.

• Strong organizational and multitasking abilities.

• Excellent communication, leadership, and interpersonal skills.

• Proficiency in office software (MS Office Suite, administrative systems).

• Strong problem-solving abilities and attention to detail.

• Ability to maintain confidentiality and handle sensitive information.

• Knowledge of office management principles, HR procedures, and administrative best practices.

Core Competencies

• Leadership & Supervisory Skills

• Office & Records Management

• Communication & Coordination

• Strategic Planning & Reporting

• Problem-Solving & Decision-Making

• Time Management

• Confidentiality & Professionalism